A great room needs more than a beautiful setting. It needs a welcoming team, clear access rules, and someone keeping the conversation comfortable. Pixel Crowd guilds let you organise that team, whether you run a club, a private hangout, or a roleplay venue.
This guide covers room privacy, guild members, staff permissions, and room chat moderation. Start as the room owner; other players see only the controls their permissions allow.
1. Decide who can enter
Open your Room Profile and find the Public / Private button beneath the room details on the left. Use it to change the room's visibility when you have permission.
- Public: Open your room for visitors, subject to its capacity and access restrictions.
- Private: Keep entry restricted. Give trusted guild members the permission to enter a private room, or use an authorised room invitation for a guest visit.
Guest avatars is a different setting. Turning it on allows other players to bring additional characters they own into the room. It does not make the room public or replace a private-room invitation.
Think of the controls separately: privacy decides access; guest avatars decides whether extra owned characters are allowed.
2. Create your room's guild
- In Room Profile, open Guild Management.
- If the room has no guild, select Create Guild and enter its name.
- Once created, the name appears in Business Name. Use the save icon when changing it.
- Use Guild Roles to organise your team and the Members list to see who belongs to it.
Your guild can reflect the venue: a club team, event hosts, performers, or trusted friends. A title such as The Main Attraction adds personality; its selected permissions determine what that role can actually do.
3. Give each role a purpose
Choose + Add Role, enter a name, choose a colour, and set its priority. Browse the permission categories, tick the capabilities needed, then select Create Role. Click an existing role to edit it.
These are styled presentations of the supplied controls. Open the original Staff Roles screenshot or Communication screenshot for a closer look.
| Responsibility | Permissions to look for |
|---|---|
| Enter a private venue | Private room access |
| Play music or video | DJ Controls, Video Player Controls |
| Manage conversation | Admin Chat, Make Announcements, and the required timeout, kick, or ban permissions |
| Help at the door | Bouncer/Security, with private room access where needed |
| Build or manage the venue | Building, room settings, and room visibility permissions, each selected separately |
| Run gatherings | Event hosting permission |
A role name is not a permission bundle. Calling a role “Moderator” does not automatically enable every moderation action. Likewise, Moderator Access and Admin Chat are separate options; choose the specific actions your staff need.
For example, Alex's DJ role can have music and video controls plus private room access, without permission to ban players or rebuild the room. Another member can handle chat and announcements.
Priority helps organise roles. Giving a role a higher number or naming it “Owner” does not transfer ownership of the room.
4. Invite members and assign roles
- Select + Invite beside the member list.
- Search for the intended character, select the available roles, and send the invitation.
- The recipient accepts their guild invitation.
- To adjust an existing member, select their member card, change the assigned roles, and save.
Check the character you are inviting and the roles shown on their member card. Guild membership alone is not a promise of every room permission. For private access, check that the member has the appropriate entry permission.
A room invitation serves a different purpose: it invites someone to visit your current room. It is not a guild invitation or a permanent staff role. Use the room-invite control on the player's character profile when authorised. The recipient accepts to join; if access is refused or the invitation expires, review the room restrictions before sending another.
Removing a guild member, taking away a role, and banning someone from a room are also different actions. Use the control that matches what you want to change.
5. Open moderation in the right chat
Select your room chat, open its actions menu, and choose Moderation. You can also use Moderate from another player's message menu when available.
Read the channel name at the top before acting. Room authority does not grant World-chat authority or access to private messages, group chats, or Circle conversations.
The supplied panel shows World chat. It illustrates the layout, not the scope of your room's permissions. View the original moderation screenshot.
6. Choose the right action
In People, find a player and open their available actions. The controls depend on your permissions and whether you are allowed to moderate that player.
| Action | What it does in room moderation |
|---|---|
| Warn | Sends a staff warning with your reason. |
| Timeout | Temporarily prevents the player from sending messages in that chat. This is the mute action. |
| Kick | Removes the player from the room. Allow rejoin controls when they can return. |
| Ban | Removes the player and restricts room access for the selected duration, or permanently when chosen. |
| Remove message | Removes the selected message. Open moderation from that message to make this action available. |
Enter a short, clear Reason. For a timeout, kick, or ban, check the duration or rejoin setting before applying. Use Custom when you need a specific number of minutes.
For example, repeated flooding might call for a short timeout with the reason “Please stop repeating the same message.” A kick with immediate rejoin is different from a ban that prevents a return.
7. Guide the conversation
Announce: Post room rules, a welcome message, or an event update. The announcement appears in chat, and players can expand it to read more. Remove it when it is no longer relevant.
Slow mode: Set the interval between messages to 5, 10, or 30 seconds, or 1, 2, or 5 minutes. Choose Off to return to normal. Staff with chat administration permission are exempt from the interval.
Restrictions: Review active restrictions. Open an entry and use Remove restriction when available to lift it early.
Activity: Review moderation actions and their reasons. Filter by player or moderator, action type, and date. The date filters use UTC.
Where available, the moderation Roles tab also provides staff-role editing and presets such as Cohost, Moderator, Bouncer, and DJ. Review the selected permissions before saving a preset.
A simple setup for your first venue
Start with one DJ and one trusted moderator. Give each the private access they need, keep building and visibility controls with the people managing the venue, and post a short welcome announcement. Try the setup with a test character before your next gathering.
If a control is missing, check your active character, the selected chat, and your assigned permissions. Reopen the panel after a role change. A player marked Protected cannot be targeted through your current moderation permissions.
Build the atmosphere. Share the responsibilities. Make people feel welcome.